Strategy & Consultancy

Privacy Policy

We collect some personal data to optimize our services and user experience. Read more about it in the privayc policy here.

This privacy policy was last updated on September 19, 2023

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Who are we?

We are Sana Sellami BV with address Molenweg 22 b, 2930 Brasschaat, Belgiƫ with company number BE 0792.608.081.

We value your privacy and whenever we process your personal data we do so in accordance with the provisions of the GDPR (General Data ProtectionRegulation) and national laws dealing with the processing of personal data.

Privacy laws require us to make the information we communicate in this privacy statement accessible to you. This privacy statement clarifies what measures we take to protect your privacy when you use our services or products and what rights you have.

When we process your personal data, we are in most cases the "data controller". This means that we determine the purpose and means of processing.

By purchasing our services and/or products, you agree that we may collect and process some personal data about you in accordance with the purpose described in our privacy statement. We invite you to read this statement carefully. Emelie Vervecken is our privacy coordinator who can be reached at hello@sanasellami.be with any questions you may have or to exercise your rights. It is possible that this statement will be modified in the future. We therefore ask you to read the privacy statement on a regular basis.

Processing your personal data

Personal data or personal data means all information about an individual that can allow to identify that person. This does not include data where identity has been removed (anonymous data). We try to collect as little personal data as possible to achieve our goals.

We comply with data protection laws that require the personal data we process about you:

  • Are collected only for valid purposes that we have clearly explained to you.
  • Are used in a lawful, fair and transparent manner and thus are used in a manner that is adequate, relevant, and limited to what is necessary for the purposes for which they are processed.
  • Accurate and updated as necessary, not kept longer than necessary for the purposes we told you about, and handled securely.

We may request certain information from you to enable you to purchase or use our goods or services. If we obtain your personal information by other means, we will indicate that in this privacy statement. If you have any questions, please do not hesitate to contact our privacy coordinator.

What data is collected?

Contact form

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Booking form

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We are the data controller for these processing operations. If you have given your consent for a particular processing operation, you always have the right to withdraw your consent.

If you do not want your data to be processed, please contact us so that we can evaluate together whether a contractual relationship between us is possible and whether it is possible for you to continue to use our goods and/or services.

We also handle data from suppliers. When we collect, process and store data about our suppliers, we want to ensure that we only collect, process and store data that we really need and are allowed to process in this way. In our dealings with our suppliers, we typically collect, process and store the name, work email address and work phone number of the person(s) communicating with us. We also collect, process and store the VAT number of our suppliers. If we provide vehicles of our suppliers with parking or allow them on our premises, we may collect, process and store the license plate number and time data of the visit if necessary for organizational or security reasons. The legal basis for the processing of personal data is the conclusion and execution of a contract. We employ security measures that are functionally and technically consistent with best standards in the industry. We retain the data during the limitation period and / or limitation periods relevant to legal action.

Sharing personal data

We may need to work with third parties to provide certain services or products such as IT partners, insurance partners, accounting partners, legal advisors. More specifically, we reserve the right to share your personal data with these partners:

IT Partner

Goal: To properly manage the business
Legal Basis: Justified Interest
Data items: Customer's name, Home address, Customer record, Email address
Data is processed within the EU

Website analytics and visitor statistics through partner

Goal: Measuring and analyzing website effectiveness
Legal Basis: Justified Interest
Data items: Electronic identification data, Electronic location data, Essential cookies, Third-party cookies, Date & time, Performance cookies, Marketing cookies
Data is processed within the EU
Google Ireland Limited receives the data

[LIST_OF_PARTNERS_AND_DATA_WE_SHARE]

If we receive your personal data from a third party who refers you to us, we will assume that it was obtained directly from you or with your consent. If this is not the case, please let us know immediately.

These third parties will usually act as data processors. Please note that social media platforms, trading platforms and permanent sales partners are often considered joint data controllers.

If you participate in an online conversation, meeting, conference,... know that any data you share will be visible and/or audible to other participants. Keep this in mind before sharing your personal data, video, audio or other data.

If you object to the sharing of your data, we ask you to contact us so that we can evaluate together whether a contractual relationship between us is possible and whether you can continue to use our services and/or goods.

Please note that we may be legally obliged to process certain data and possibly pass them on to the relevant authorities. As this is a legal obligation, you cannot object to this transfer.

Security and confidentiality

We are committed to keeping your personal data safe and confidential and have established security procedures to prevent the loss, misuse or alteration of this personal data. These procedures are functional and technical in accordance with industry best standards.

Website & cookies

When you visit our website, cookies may be stored on your computer. When you visit our website, you will be given information about the cookies we use and you will be asked to consent to them. Each time you visit our website, the web server will also automatically process the IP address and/or your domain name.

We may publish links to websites owned and operated by others. When you click on such a link you will be taken to another website.Always make sure you read and understand the other website's privacy policy, as it may differ from ours. If you do not feel comfortable, or cannot agree with the privacy statement, we encourage you to leave that website immediately.

Social media

If you use the social media functions such as the "like" or "share" button that may appear on our website, or if you visit our social media page, please note that your personal data will be processed by the social media platform. In this processing, theEuropean regulator considers us and the social media platform both as joint data controllers, which means that we jointly determine why and how your personal data is processed. You can find out how we process your personal data in this privacy statement. Information about processing by the social media platform in question can be found in their privacy statement. We ask you to read the privacy statement of the social media platform carefully before visiting the social media items on our page or our page on the social media platform.

When we hold an event such as a networking event, opening event, premiere, etc., photographers or videographers may be present. The photos and videos they take are intended to be used in marketing materials and/or published on our social media pages. When you are not the main subject of these materials, the directive of the data protection authority is that your explicit consent underGDPR is not required. However, should you object to the use of materials on which you are depicted, please let us know.

Exercising your rights

In accordance with the General Data Protection Regulation (GDPR) / General Data Protection Regulation (AVG), you have the right to:

  • Request access to your personal data (the data subject's right of inspection). This allows you to receive a copy of the personal data we hold about you.
  • Request correction of the personal information we maintain about you. This allows you to correct incomplete or inaccurate information we maintain about you.
  • Requesting the erasure of your personal data. This allows you to ask us to delete all your personal data when there is no valid reason to keep it any longer. You also have the right to ask us to delete your personal data when you have exercised your right to oppose a particular processing (see below).
  • To oppose the processing of your personal data when we rely on our legitimate interest (or that of a third party) and, because of your particular situation, you wish to oppose processing on this basis. You also have the right to object when we process your personal data for direct marketing purposes.
  • Request the restriction of the processing of your personal data. This allows you to ask us to suspend the processing of your personal data, e.g. when you have questions about the accuracy of the data or the reason for the processing.
  • Revoke your consent to processing at any time.
  • Not to be subjected to a decision based solely on automated processing.
  • Obtain your data in a structured, common and machine-readable form and have it transferred to another data controller (the right to data portability).

In some cases, we will need to ask you for more specific information so that we can confirm your identity and ensure the proper exercise of your right to access information (or the exercise of any other of your rights). We take this measure to ensure that your personal information is not disclosed to any person other than yourself or to any other person who is not entitled to receive it. You can exercise your rights by contacting our privacy coordinator Sana Sellami at hello@sanasellami.be or at the company address:

Sana Sellami BV
Company number BE 0792.608.081
Molenweg 22b
2930 Brasschaat Belgium

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